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SSEM = Pink Progressbook = Blue Parent Access = Green
ProgressBook
Minor Revision Release Web
Version 7.1.3
Realeased 5/20/2008
Installed on: 5/21/2008 4:00 pm
The Change Password screen has been corrected to allow users using Windows authentication to change their passwords correctly.
SSEM Hotfix Release Web
Version 4.3.0
Realeased 4/22/2008
Installed on: 5/19/2008
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STORY |
DESCRIPTION/NOTES |
ITC - TICKET |
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Errors on Print Merge and Finalize pages – the Print Merge and Finalize functions that use ActivePDF have been replaced with a new product in order to resolve errors seen on these pages. ActivePDF has not been completely replaced in all areas of SSEM yet however. Do not uninstall ActivePDF. |
LACA–614241 |
ProgressBook
Minor Revision Release Web
Version 7.1.2
Realeased 4/28/2008
Installed on: 5/19/2008 3:00 pm
Teacher Issues
Teachers that have classes that met in previous reporting periods and were set up to use different calculation methods for each reporting period can now access those classes from the Teacher Home Page or Class Dashboard.
Administrative Issues
As a result of security testing, the Change Password screen has been updated to correct a discovered issue and provide additional security.
The ability to access information in ProgressBook after a user logged out has been eliminated. A new, more secure Logout screen has been added that ensures that users are completely logged out of the application once they click the Logout link.
ProgressBook
Major Release Web
Version 7.1
Parent Access 3.2
Database: 1303.1
The following issues and enhancements have been applied to ProgressBook Web v7.1/Parent Access 3.2 / DB version 1303.1
New reference and procedural information for the new curriculum director role and system manager users has been added to ProgressBook WebHelp v7.1, in addition to updated help topics for teachers.
The following issues have been addressed in this release:
For school districts that integrate with the DASL student information system, external student status codes imported from the student information system are supported in ProgressBook.
For school districts that integrate with the DASL student information system, ProgressBook has been updated to read live daily attendance for the Potential Skip Report and as a result the report can only be run for a single day.
For school districts that integrate with the Tenex, CIMS, and ADM2000 student information systems, report card marks for prior grading periods are saved.
The error in reconciling multiple attendance records for a student for one day on the Update Absence Info window no longer occurs.
For school districts that integrate with student information systems that support live attendance integration, attendance is read live from the student information system and displays on the Attendance section of the Student tab on the Parent Access Web Site.
Grouped classes display on the Student Progress Report even if the individual classes included in the group are hidden.
The assignment weight displays on the Student Progress Report if the weight is greater than 1.
On the Lesson Plan report, lesson plans are now sorted by the date taught and not by the date the lesson plan was created.
The Content Taught (Listing taught standards) and Content Taught (Listing all standards) Lesson Plan reports display the correct number of days taught.
The Curriculum Director role has been added to ProgressBook and enables users logged in as this role to perform the following tasks:
· Create and maintain academic standards series and all its components
· Create and search for lesson plans
· Set up lesson plan sharing
· Run lesson plan reports
· Create and maintain grading scales
· Update email address
· Change password
The Curriculum Director option is available in the System Role list on the Update Staff screen and displays on the Staff screen when the role is assigned to a user.
Academic standards logic and database structure has been enhanced to provide school districts with the ability to set up and customize their own copies of academic standards. The following enhancements have been added.
· Create and maintain customized academic standards series
· Copy existing academic standards series
· Activate and deactivate academic standards series and its associated content areas and standards components
· Delete academic standards series and its associated grade bands, content areas, component types, and standards components
· Import and customize component types from existing standards series
· Align component types in standards series with lesson plans and assignments
· Add and associate grade bands with standards series
· Modify standards components in existing standards series
Ohio Pre-kindergarten and Social Studies academic standards have been updated.
A Next button has been added to the custom sort view on the Absence Queue and Add Students to List screens if the search results in more rows than is selected to display.
The Parent Access Extract has been enhanced to include the user’s email address and to exclude inactive students. All selection criteria to run the extract displays on one screen.
The Teacher Roster Setup option on the Feature Selection screen has been changed to Teacher Roster Setup for All Courses. This wording change clarifies the scope of the option when selected.
An Allow Teacher Roster Updates option has been added to the Update Course window, which when enabled for an individual course, allows teachers to update the class roster in any classes associated with that course, even if the Teacher Roster Setup for All Courses feature is not turned on.
The Term/Period column no longer displays on the Report Card Entry Dates by School screen. This column has been replaced by the Parent Access Publish Date column. Cross reference settings are now only accessed on the Period Cross Reference screen.
Depending on the student information system your school district is integrated with, multiple Term/Period columns may display on the Period Cross Reference screen.
It is recommended that ProgressBook works best running in Windows Internet Explorer 7.0 and higher.
The Student Mailing Address template piece for the 8.5 x 11 portrait report card has been added.
The Attendance (5 Col, ½ wid, Pres, Poss, ExAT UnExAT) template piece has been updated.
The Marks (7 columns) template piece has been updated for all report cards.
The Marks (6 columns) template piece for the 8.5 x 11 landscape, 2 columns report card has been added.
The Marks (6 columns, 1/3 width) template piece for the Legal tri-fold report card has been added.
The Marks (3 columns, 1/3 width) template piece for the Legal tri-fold report card has been added.
The Marks (3 columns) template piece for the 8.5 x 11 landscape, 2 columns report card has been added.
The Marks (2 columns) template piece for the 11 x 17, 2 columns; 8.5 x 11 portrait; and 8.5 x 11 landscape, 2 columns report cards has been added.
The new mark type graphical user interface (GUI) option, Numeric with Overrides (RptCards Only), has been added. If this option is used on the report card, it displays in the GUI column on the Mark Types screen and allows teachers to enter numeric as well as alphabetic marks included in the Mark list on the Report Card Entry screen.
The maximum length of staff login names has been increased to 100 characters.
The All Grade Levels option has been removed from the Select a Grade Level area of the Student Progress Report for users logged in as Master, Admin, Principal and Guidance to prevent the report from not running because of size.
Microsoft Office 2007 file extensions (.docx, .xlsx, .pptx) have been added to the web.config file for ProgressBook and Parent Access to allow Word, Excel and PowerPoint 2007 files to be uploaded.
The Exclude Lowest Marks option has been added to ProgressBook. This option is accessible from the Class Dashboard and Teacher Home Page and allows teachers to exclude the lowest assignment mark for each student in a class during a grading period. This option is not available in classes that use Grading Scale Custom Setup 2 option.
The Grade Book Grid has been modified with the following enhancements:
· Lowest assignment marks excluded by the Exclude Lowest Marks option displays in magenta.
· Lowest assignment marks excluded by the Exclude Lowest Marks option and posted to the Web displays in green.
· Assignment marks excluded but posted to Web display in red instead of purple.
Users can search for academic standards by grade band on the Add Standards window and Lesson Plan Report screen when the Content Taught (Listing taught standards) and Content Taught (Listing all standards) report versions are selected.
Up to 100,000 characters of text can be typed or pasted into the text area on the Manage Templates window when creating lesson plan templates depending on the version of Internet Information Services (IIS).
Daily attendance arrival and dismissal times, AM/PM attendance codes and multiple absences codes may display on the Period Attendance screen if the student information system your school district is integrated with supports these codes and uses Live or Non-Live attendance integration.
Daily attendance arrival and dismissal times, AM/PM attendance codes and multiple absences codes may display on the on the Attendance tab on the Student Profile screen if the student information system your school district is integrated with supports these codes and uses Live or Non-Live attendance integration.
Daily attendance arrival and dismissal times, AM/PM attendance codes and multiple absences codes may display on the Grade Book Grid if the student information system your school district is integrated with supports these codes and uses Live or Non-Live attendance integration.
Daily attendance arrival and dismissal times, AM/PM attendance codes and multiple absences codes may display on the Class Dashboard if the student information system your school district is integrated with supports these codes and uses Live or Non-Live attendance integration.
Assignments grouped by assessments display on the Student Progress window and the Student Progress tab on the Student Profile screen for classes that use Grading Scale Custom Setup 2 option.
The Parent Access Web Site 3.2 User Guide for Parents is accessible from the Help link on the Parent Access Web Site.
SSEM Release Web
Version 4.2.1 DB 1303.2
Realeased 2/19/2008
Installed on: 3/4/2008 8:10pm
This release contains the following updates/enhancements to the SSEM application:
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STORY |
DESCRIPTION/NOTES |
ITC - TICKET |
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Academic Standards Update – This release will allow SSEM to function properly with the new Standards structure released in ProgressBook 7.1.0.
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EMIS transaction log - An issue was corrected so that only the current user’s district would show on the EMIS transaction log screen.
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Finalization Error – An error was corrected that could cause the finalization screen to error if the user chose the exact same form more than one time and tried to re-finalize.
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1102 |
Copy and Paste from Word w/ Quotes - An issue was corrected that caused text copied from Word that contained quotes to not display correctly when the form was reopened.
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LNOCA -513612 |
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Testing Dates – The drop down list on the Data Collection form for testing dates now displays the months of March, May, July, August, September and October.
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LACA - |
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LRE codes updating on finalized form - An issue was corrected where LRE codes that were updated on the original form set were not showing as updated when the form was reopened.
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SSEM Release Web
Version 4.2.0 DB 1302.4
Realeased 2/8/2008
Installed on: 3/4/2008 2:00pm
This release contains the following updates/enhancements to the SSEM application:
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STORY |
DESCRIPTION/NOTES |
ITC - TICKET |
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1015,1017,1018 |
Print Data Collection Form Prior to Finalization – allows users to view the data collection form with proposed data prior to finalization. This form can be accessed by selecting EMIS in the Form Type dropdown on the Student Services homepage.
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1019,1021,1022 |
Finalization and Printing Selection Changes – allows users to check and add all of the forms that they have chosen at once on the Print Merge and Finalization Screens. The Merge order will also sort based on users selection on both screens.
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1060,1062 |
Added Present Levels of Performance Bank – added a bank for Present levels of Performance (PR07P1 Step2) with an Add Standards button.
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1152 |
Allow users to rename a form – users can now rename a form on the ‘Select Page to View’ screen.
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The Marks 5-column, 1/3 width template piece used on the Legal Trifold report card displays the header and first assessment in bold text. The remaining assessments display in non-bold text.
The Marks 7-column template piece used on the Legal Trifold report card has been updated to display a shaded course name row for courses that include only one assessment.
Comments longer than 200 characters display properly on printed report cards. Teachers can enter free-form comments up to 500 characters on the Report Card Entry screen if that option is available.
For school districts that integrate with the ADM2000, Student Sphere and XSphere student information systems, student addresses are updated from the student’s personal file, not the StudentContacts record.
When using the Create Accounts utility to create new Parent Access user accounts, accounts are successfully created with no spaces in the user names and passwords.
The login error that prevented several Ohio ITCs from logging into ProgressBook for 20 minutes or longer no longer occurs.
The Login Name field on the Add Staff window has been increased to 100 characters.
For school districts that integrate with the eSIS, Student Sphere and XSphere student information systems, and use batch data integration, the Attendance Export link displays on the Administrator, Attendance and Clerk Home Pages.
For school districts that integrate with the Student Sphere and XSphere student information systems, the homeroom attendance export has been updated to create separate attendance and header files for each school in the district. Those files are then available to be imported into the student information system.
For school districts that integrate with the Student Sphere and XSphere student information systems, homeroom attendance can be taken and the Attendance Export tool can be used.
For school districts that integrate with the ADM2000 student information system, district identifiers have been added to the installation procedure to easily identify districts in the database.
For school districts that integrate with the ADM2000, Student Sphere and XSphere student information systems, the status displays correctly in the Integration column on the Report Cards screen.
The Grade Book Grid advances to subsequent pages of the selected view after changing to a different view in the View list.
The PbBackOfficeImport job has been updated to correctly identify students on the Class Roster screen based on class enrollment dates after it runs.
For school districts that integrate with McSIS student information system, the PBBatchImport job has been updated to display the red W for withdrawn students correctly.
Assignments with marks can now be fully deleted.
Assignments can be deleted even if they are associated with assessments when using the Custom Setup 2 grading scale.
Running lengthy Student Progress Reports that did not display multiple pages correctly, no longer displays an error.
The Staff Attendance Audit Report displays teachers who have taken perfect attendance from the Seating Chart properly.
The following new enhancements have been made in this release:
The following sort options have been added to the Absence Queue screen: sort by homeroom, name and date; and homeroom, name and date descending.
Possible points and earned points display on the Grade Book Grid with a decimal point, if assignment marks used to calculate those points included decimal points.
The performance of calculating averages in ProgressBook has been optimized.
SSEM Hotfix Release Web
Version 4.1
Realeased 11/1/2007
Installed on: 11/30/2007
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STORY |
DESCRIPTION/NOTES |
ITC - TICKET |
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833 |
Updated EMIS Data Collection Form & Extract ODE issued changes to the EMIS Data Collection requirements resulting in necessary changes on the Data Collection Form and EMIS report and extract file.
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826 |
Update District and Building IRN’s with latest data from ODE Updates existing file to include new buildings and ESCs that have been added to the ODE IRN listing for the start of the new school year. These IRN’s are needed for EMIS reporting if your District updated buildings.
Corrects issue where teachers were unable to run EMIS Report for their classes.
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Add All button is disabled on the Finalize screen Enables button where previously during finalization, users were unable to click on the add/all button. Button was visible, but grayed out.
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53529 |
IEP Effective Dates displaying last year’s data on new form Corrects issue when creating a new PR07 page 1, last year’s effective start/end dates were displaying on the form. System updated to not pull data from last year.
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MEC – 471299 NEONET – 464164 |
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53604 |
Locked forms losing data System updated to prompt user to save changes prior to committing the Lock/Unlock.
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TCCSA - 477860 |
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594 |
Progress Code on Progress Report loses spacing Corrects issue when opening Prog Rpt in FW View then again in PDF view, all spacing between progress codes disappears.
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NOECA - 361362 |
SSEM Hotfix Release Web
Version 4.0.3
Realeased 8/29/2007
Installed 10/21/2007 10:00pm
The following issues have been addressed in this release:
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776 |
District 2 District transfer fails after ProgressBook Rollover NOACSC is reporting the following error when attempting to Import Forms. Error received on the “Finish” step. LACA is able to reproduce this on our ghostrider district.
Error Details |
LACA – NOACSC
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775 |
Teacher unable to view EMIS Report When accessing the EMIS review report section of SSEM as a teacher with level 300 access, the system returns a “No results to display” message instead of the students with EMIS data.
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LACA |
SSEM Hotfix Release Web
Version 4.0.2
DB Version 1213
Realeased 8/2/2007
Installed 10/14/2007 11:00 pm
The following issues have been addressed in this release:
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717 |
Finalize Errors (Random) Users receiving error when finalizing form sets preventing them from completing the finalization. This is not occurring in the case of every student and at this time the pattern to when it occurs has not been identified. If finalization attempt sends all or some of the forms into oblivion, ITC support is required to retrieve forms. Otherwise, if user attempts to finalize student at a later time they should be successful.
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LACA – 412277 HCCA – 412173 MEC – 373476 |
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709 |
ESC ED Report Card Form Errors (New Form Errors) New forms loaded into SSEM are generating ActivePDF related errors and causing all other forms to error when opening.
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None |
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708 |
@@@@@@ errors on EMIS Report After adding ‘@@@@@@ - Specially Designed Instruction’ to the Services drop down list, receiving @@@@@@ error when attempting to run EMIS Report.
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None |
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711 |
Create From Existing Form Type Currently when users create a form using Create from Existing, all forms (proposed and finalized) will display regardless of form type. Changing the form type selection option will not narrow the list. Resolution will be to return listing to just the forms (proposed and finalized) within the selected form type. **Added filtering by column heading to screen to allow for sorting.
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LACA – 409350 |
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710 |
Reports Access Errors Users with the Teacher role in ProgressBook receiving an error when attempting to access the report feature in SSEM. LACA has identified this error in both our test and live environments; at this time no other ITC has reported the issue. Users with Admin, Guidance, Clerk, or Principal roles in PB are able to access the reports feature without error. **Added filtering by column heading to reports to allow for sorting. Resolves enhancement B8.
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LACA – 412246 NEONET - 414922 |
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727 |
Finalize page generates error when group name is duplicated
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None |
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EMIS Review Report. Corrects issue caused by PB rollover where no results due to dates returning for Admin running EMIS Review Report |
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District Search Error on D2D. Corrects error caused by PB rollover when attempting to perform district search when transferring forms |
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The following Enhancements have been addressed in this release:
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B8 |
Report - IEP Due Date Report Sort Order |
Rpt |
No sort order (either by student name or by IEP due date) on the report. Ability to specify which sort order user wants information displayed. |
SSEM Hotfix Release Web
Version 4.0.1
DB Version 1212
Realeased 6/7/2007
Installed 10/14/2007 10:00 pm
The following issues have been addressed in this release:
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579 |
EMIS Review Report Date Range. Students aren't pulling onto Report even though finalized IEPs dates within Report date range. |
NCOCC - 372697 OMERESA - 366768 |
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577 |
Miscellaneous Oops Error & Timeout. Users experiencing random Oops errors related to both Saving & system timeout issues. |
NOECA - 373507 LACA - 373945 |
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574 |
Missing Extract Values. Accommodations & LRE not pulling onto EMIS Extract though values appear on Form and Grid. |
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575 |
Data Collection Form displaying @@. Changing @@ to blank for fields in testing section when no test was given for subject area. |
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586 |
Progress Report not Auto-creating. Progress reports did not create when goal page was created for one student. |
LACA - 382136 |
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579 |
Reports Error. Users in two districts receiving error when attempting to run IEP Due Date and Accommodations reports |
MDECA - 368604 |
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579 |
IEP Due Date Report. Student displaying with duplicate record though only one IEP fits date range for report. |
MEC - 377693 |
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491 |
Finalizing Archived Forms Blank. Finalize forms displaying blank in view forms even though preview displayed data on forms. Occurs when finalizing archived forms. |
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572 |
View Forms Error. Error when attempting to view forms in Individual Forms View display. |
MDECA - 380145 |
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573 |
Form Naming Error. Changed message so if page name exceeds 45 characters users will receive a specific notification instead of Oops! error message. |
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Progressbook Release Web
7.0.1
DB Version 1301.1
Installed 9/10/2007 9:15 am
The following issues have been addressed in this release:
Administrative Issues
The PBBackOfficeImport has been changed to keep students that have been hidden by a teacher from being unhidden when the job runs again.
The Parent Access Account Creation page could error when run if there was an existing space in the login name or password of an existing account. We have made a temporary change so that the page will no longer show an error about a duplicate login and will allow the accounts to be created successfully. A more permanent fix will be included in a future release to address the issues with users entering spaces.
A fix is included in this release to merge courses that came over into ProgressBook with new GUID’s this year after the rollover causing invalid course groups on elementary report cards. The included fix will merge the two courses, keep the course that is attached to the classes, and remove the duplicate.
This will correct the issue with the report card entry screen not showing assessments correctly, and this will also correct the students averages showing as a ‘?’ on the dashboard. After the script has run, a gradebook recalculation may be necessary.
Progressbook Release Web
7.0
DB Version 1301
Installed 8/9/2007 2:00 pm
The Ohio Academic Standards have been updated in ProgressBook Web version 7.0. With this update, improvements have been made to the way ProgressBook displays academic standards for Lesson Plans and Assignments. In addition, corrections were made to the hierarchy of some indicators.
In previous ProgressBook versions, certain indicators were split into multiple hierarchies where they should have been grouped as one. As shown in the example below, the A.01 indicator was split with selection boxes for each item listed in the indicator.
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S06. |
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A. |
Evaluate various means for citizens to take action on a particular issue. (11-12) |
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01. |
Practice forms of civic discussion and participation consistent with the ideals of citizens of a democratic republic: (12) |
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01. |
Persuasive speech; (12) |
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01. |
Panel discussion; (12) |
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01. |
Debate. (12) |
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With the updates made in ProgressBook 7.0, this hierarchy is now represented as one indicator with one selection box as shown below.
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S06. |
Citizenship Rights and Responsibilities |
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A. |
Evaluate various means for citizens to take action on a particular issue. (11-12) |
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01. |
Practice forms of civic discussion and participation consistent with the ideals of citizens of a democratic republic: (12) |
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a. Persuasive speech; (12) |
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b. Panel discussion; (12) |
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c. Debate. (12) |
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With this structure, teachers will now select the indicator and all list items will be included as a single indicator.
Because of the potential for partial indicators to be attached to previous year Lesson Plans and Assignments that teachers have created, we have provided a script that will fix these selections by replacing them with the entire indicator.
The Add Standards window has been updated to display the Fine Arts standards and indicators for the 2006/2007 school year and earlier with the prefix (OLD) in front of the subject. All Fine Arts standards and indicators used in previous school years are still maintained in the system, and they have been labeled to distinguish previous year’s standards from current standards. Fine Arts standards and indicators for the 2007/2008 school year are not preceded by a prefix as seen below.
SSEM Release
Web Version 4.0.1
DB Version 1300
Installing Soon!
Enhancements/Bug Fixes
This release contains the following updates/enhancements to the SSEM application:
